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PRIVACY POLICY

 

First Martial Arts
Effective Date: February 11, 2026
Last Updated: February 11, 2026

First Martial Arts (“Organization,” “we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you register for tournaments, visit our website, or interact with our services.

By using our website or registering for our events, you agree to the terms of this Privacy Policy.

 

1. Information We Collect

A. Information You Provide

We collect personal information when you:

  • Register as a competitor

  • Register a minor competitor

  • Register as a coach, judge, or volunteer

  • Purchase event tickets or merchandise

  • Complete waivers

  • Contact us through our website

  • Subscribe to updates

Information collected may include:

  • Full name

  • Parent/guardian name (for minors)

  • Email address

  • Phone number

  • Mailing address

  • Date of birth

  • Age division and rank

  • School or team affiliation

  • Emergency contact information

  • Payment information (processed securely by third parties)

B. Automatically Collected Information

When you visit our website, we may collect:

  • IP address

  • Browser type

  • Device information

  • Pages visited

  • Date and time of access

This helps us improve website functionality and event registration systems.

 

2. How We Use Your Information

We use collected information to:

  • Process tournament registrations

  • Organize divisions and brackets

  • Verify eligibility and rankings

  • Communicate event details and schedule updates

  • Process payments

  • Send confirmations and receipts

  • Provide customer support

  • Improve event operations

  • Maintain safety and emergency contact records

  • Comply with legal obligations

 

3. Payments

Tournament entry fees and other purchases are processed through secure third-party payment processors. First Martial Arts does not store full credit card numbers on our servers.

Payment information is governed by the privacy policy of the payment provider used.

 

4. Media and Event Photography

First Martial Arts events may be photographed or recorded for promotional and archival purposes.

By registering for or attending our events, participants (or parents/guardians of minors) acknowledge that photographs and video recordings may be taken and may be used for:

  • Social media

  • Promotional materials

  • Website content

  • Marketing purposes

If you have concerns about media use, please contact us at:
info@firstmartialarts.org

 

5. Children’s Privacy

Our tournaments include minor participants. We collect personal information about minors only with the consent of a parent or legal guardian during the registration process.

If you believe information has been collected without proper parental consent, please contact us immediately at:

info@firstmartialarts.org

 

6. Sharing of Information

We do not sell or rent personal information.

We may share information with:

  • Event staff and officials for tournament operations

  • Bracket and scoring software providers

  • Payment processors

  • Website hosting and email service providers

  • Legal authorities if required by law

Information shared is limited to what is necessary to operate events.

 

7. Cookies and Tracking Technologies

Our website may use cookies to:

  • Improve user experience

  • Analyze website traffic

  • Maintain login or registration sessions

You may disable cookies in your browser settings, but some features may not function properly.

 

8. Data Security

We implement reasonable administrative and technical safeguards to protect personal information. However, no online transmission can be guaranteed to be completely secure.

 

9. Your Privacy Rights

You may request to:

  • Access your personal information

  • Correct inaccurate information

  • Request deletion of your information (subject to legal and event record retention requirements)

  • Opt out of marketing communications

To make a request, contact:

Email: info@firstmartialarts.org

We will respond within a reasonable timeframe.

 

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices.

 

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with a revised effective date.

 

12. Contact Us

If you have questions about this Privacy Policy, please contact:

First Martial Arts
Email: info@firstmartialarts.org

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